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Conference Software

Conference software refers to a digital tool or platform that aids in the planning, organization, and management of events such as conferences, seminars, or virtual meetings. These tools help streamline the entire event management process by offering features like online registration, attendee tracking, agenda setting, live broadcasting, and interactive communication capabilities. Such software is beneficial for event planners, corporations, academia, and professional bodies looking to conduct either small or extensive gatherings. With the emergence of virtual events, this type of software is increasingly crucial for crafting engaging and participatory experiences for attendees.

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Eventbrite

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<p>Eventbrite is a global self-service ticketing platform for live experiences that allows anyone to create, share, find and attend events that fuel their passions and enrich their lives. From music festivals, marathons, conferences, community rallies and fundraisers, to gaming competitions and air guitar contests. Our mission is to bring the world together through live experiences.</p>

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FLOOR

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FLOOR is an all-in-one community platform offered by 10times. It is a leading Small-Business Event Management Platform, ideal for managing and organizing conferences, trade shows, and meetings. FLOOR enables the creation of interactive and engaging virtual and hybrid events. With its user-friendly interface and comprehensive features, FLOOR caters to the needs of event organizers, exhibitors, and attendees. It facilitates social conferencing and provides tools to streamline event management, including attendee registration, session scheduling, virtual exhibition booths, networking opportunities, and much more. FLOOR is widely used by businesses and organizations seeking a robust platform to host successful and immersive virtual events.

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Bizzabo

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Bizzabo is an all-in-one event management software company that offers a comprehensive platform to plan, promote, and execute both in-person and virtual events. Their Event Experience OS sets them apart from typical event management software platforms. Bizzabo integrates social media to create interactive event communities for organizers and attendees. With features such as ticketing, registration, marketing tools, analytics, and networking capabilities, Bizzabo caters to various industries including corporate events, conferences, trade shows, and more. Their software helps event organizers streamline their processes, enhance attendee engagement, and achieve their desired business outcomes. Bizzabo is a trusted solution for event professionals seeking a seamless and efficient event management experience.

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Liveoak

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Liveoak Technologies, a DocuSign Company, offers a cloud-based collaboration management solution tailored for banks and financial institutions. Their platform seamlessly integrates video conferencing, screen-sharing, and data/ID capture features with forms collaboration. Liveoak enables these institutions to efficiently offer products and services to their customers and manage their operations. With its user-friendly interface and advanced functionalities, Liveoak simplifies the customer onboarding process, streamlines document completion, and enhances remote collaboration between teams. It is widely used by banks and financial institutions to enhance their customer experience, improve operational efficiency, and drive digital transformation.

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Airmeet

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Airmeet is a leading virtual events platform that specializes in hosting a wide range of gatherings, including conferences, webinars, meetups, workshops, and networking events. With its innovative features and user-friendly interface, Airmeet offers a rich networking experience and ensures maximum attendee delight. The platform enables businesses to effortlessly organize engaging webinars and events, helping them increase meeting bookings, streamline pipeline creation, and enhance customer retention. Airmeet serves diverse industries and caters to companies of all sizes, making it a reliable choice for individuals, organizations, and academic institutions seeking a comprehensive solution for their virtual event needs.

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Map Your Show

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Map Your Show is a leading provider of trade show management and event management software solutions. With over 20 years of experience in serving trade show and conference organizers, Map Your Show offers a comprehensive suite of tools and services to streamline the planning, organization, and execution of events. Their trade show management software includes features such as trade show mapping, exhibitor floor plans, and exhibitor details. Their mobile app facilitates easy navigation and access to event information for attendees. Additionally, Map Your Show provides conference and event management solutions, allowing organizers to manage speaker sessions, schedule meetings, and handle registration processes. Map Your Show's event and conference management software caters to a wide range of industries and is trusted by trade show organizers, event planners, and conference coordinators worldwide. Their user-friendly and efficient software is designed to enhance the overall event experience for both exhibitors and attendees. Overall, Map Your Show is a reliable partner for event management, offering innovative solutions to streamline and optimize trade shows, conferences, and other events.

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Submittable

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Submittable is a social impact platform that offers user-friendly solutions to streamline and enhance various social initiatives. Their platform allows organizations, companies, governments, and philanthropic institutions to efficiently manage their social impact programs. With Submittable, users can easily implement and scale their initiatives, accelerating progress towards their goals. Submittable's services extend to areas such as corporate citizenship, employee volunteer programs, conference management, and digital content curation. Thousands of entities rely on Submittable to simplify their processes, from application submission to funds distribution and impact reporting. Their platform addresses the complex work undertaken by CSR and ESG professionals, enabling them to navigate the intersection of business and social benefit.

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Whereby

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Whereby is a popular video conferencing tool that offers a range of features for seamless online meetings and collaboration. With Whereby, users can create HIPAA-compliant video rooms, ensuring compliance with rules and regulations. The software allows for screen sharing, recording, chat functionality, and two-way audio and video communication. It is suitable for both businesses and casual meetings, providing a convenient space for people across the globe to connect. Whereby is known for its lightweight and user-friendly interface, making it an ideal choice for remote and hybrid companies. The software has gained positive reviews for its audio and video quality, making it a reliable option for video conferencing.

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Guidebook

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Guidebook is a leading app building platform that empowers organizers around the world. With its fast, secure, and scalable solutions, Guidebook enables users to create customized apps for a range of purposes, including events, enterprise needs, and educational institutions. The platform caters to organizations of all sizes, from small events to large enterprises, offering them the tools to streamline their operations, enhance attendee experiences, and maximize engagement. Whether it's powering conference apps, corporate meeting apps, or university campus apps, Guidebook has been trusted by thousands of users for its user-friendly interface and comprehensive features.

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eShow

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eShow is a leading event management solutions provider that offers a comprehensive suite of tools and services to elevate the event experience. With their powerful engine, eShow provides a range of functionalities including conference management, registration, exhibitor registration, meeting logistics, and networking/appointment management. Their software enables seamless organization of speakers, show schedules, and generates comprehensive reports. eShow caters to a diverse clientele including businesses, conference organizers, trade show exhibitors, and professionals in various industries. With their user-friendly interface and advanced features, eShow simplifies event planning and execution, ensuring a seamless and successful event for its users.

Top Conference Software: A Comprehensive Buyer's Guide

Maximize Your Event's Potential: A Conference Software Guide 

Introduction to conference software 

Are you tired of the chaos that often comes with managing conferences? Whether it's organizing travel arrangements or scheduling multiple sessions, planning conferences can quickly become overwhelming. Luckily, technology has made it easier to streamline the conference management process. Within - user interface, video chat, key features - video conferencing software has become an essential tool for conference organizers looking to simplify their workload and improve attendee experiences. With an array of features designed to optimize scheduling, registration, communication, and networking, conference software can help you take the reins of your conference with confidence. But with so many options available, finding the right conference software for your organization can be a daunting task. That's why we've created this comprehensive conference software buyer's guide to help you find the perfect solution that meets your specific needs. 

What is video conferencing software? 

Video conferencing software is an innovative tool that allows organizations to communicate and collaborate regardless of location. It has grown in popularity over the years due to the increase in remote workers and the need for virtual meetings. In essence, virtual event platform enables teams to collaborate and connect with stakeholders, customers, and partners in different parts of the world in a seamless and efficient way.  

Common use cases for conference software include:  

  • Virtual meetings – video conferencing solutions allows you to host online meetings with participants from different locations. It offers several features like screen-sharing, video conferencing, and chat messaging, which gives you an engaging and collaborative experience.  
  • Webinars – virtual meetings also enables companies to host webinars for training, education, or marketing purposes. This feature is perfect for companies that want to educate or increase awareness about their services or products.  
  • Remote working – video conferencing platforms allows teams to work remotely with ease and keep in touch with colleagues. It ensures efficient communication and collaboration, which is essential for remote teams to thrive in real-time. 
  • Interviews – benefits of conferencing software offers a secure platform for conducting interviews & meetings remotely if in-person meeting isn't possible. With features like screen-sharing, file sharing & collaboration tools, it helps candidates to quickly showcase their skills to the hiring manager 66% of candidates prefer video conferencing to other communication tools during recruitment. 

Common types of companies that use virtual event platform include:  

  • Large enterprises – video conferencing solutions are an essential tool for large, multi-site companies with branches across various locations.  
  • Small businesses – video conferencing solution is also beneficial for small businesses that want to connect with their remote workers to get work done. 
  • Educational institutions – virtual event platform tools are useful for schools & universities in delivering remote online lectures, webinars and virtual classrooms to their students.  

In conclusion, conferencing software has become a valuable tool for businesses & educational institutions in staying connected with their workforce as well as customers. It has revolutionized the way we interact with colleagues and stakeholders remotely.  
By investing in conferencing software, businesses, educational institutions, and meeting attendees can streamline communication, save valuable time, and increase efficiency. 

Benefits of online meeting platforms 

Welcome to the world of conference software – the innovative technology that is revolutionizing the way businesses communicate and collaborate. In today's fast-paced world, where globalization has become the norm, conference software offers an effective solution to this challenge, helping companies, including remote employees, to collaborate, share ideas, and accomplish their business goals scattered across the globe.  

Here are some benefits of using video conferencing tool:  

  • Enhanced Collaboration: Conference software helps individuals to work together in real-time, share documents and ideas, and track progress on projects. This enhances collaboration, breaks down silos, and fosters teamwork, leading to better business outcomes. 94% of businesses who use video conferencing state that the company benefits from greater productivity. 
  • Improved productivity: Conference software allows teams to work remotely and saves the time, cost, and hassle associated with travel. This improves productivity, reduces downtime, and enables teams to accomplish more within a shorter period.  
  • Time and cost savings: With conference software, companies can save a significant amount of time and money on travel expenses, accommodation, meals, and other miscellany expenses associated with in-person meetings.  
  • Increased flexibility: conference software provides a secure and flexible platform for discussing sensitive topics in different formats such as audio, video, or chat. This flexibility enables businesses to communicate effectively with different stakeholders, including clients, partners, and employees.  
  • Better decision making: online meeting software allows businesses to make better and faster decisions by bringing relevant parties together, sharing insights and data in real-time, and facilitating collaboration. This helps businesses stay ahead of the competition and stay agile.  

In a nutshell, video conferencing sessions, conference software is essential for businesses that prioritize efficient communication, collaboration, productivity, and flexibility. It is an innovative solution that enables teams to work together regardless of their location, saving time and cost, enhancing productivity, and boosting business outcomes. 

Features of a conference software 

Conference software has revolutionized the way businesses conduct meetings and events. With an array of features, this software has made it easier for companies to hold virtual meetings and conferences, all while saving time and money. In this section, we will explore 10 common features of conference software that can be useful for businesses of all sizes.  

1. Video and audio conferencing: This is the backbone of conferencing software as it allows people to video and audio call with others in different locations.  

2. Screen sharing: The ability to share your screen with conference attendees is a great way to give presentations, show documents, or share your screen with your fellow colleagues.  

3. Recording and playback: This feature is essential for companies that want to keep a record of their virtual meetings. With the recording feature, you can playback and review the meeting at any time.  

4. Chat and instant messaging: Conference software also offers a live chat feature that enables attendees to exchange messages without disrupting the entire meeting.  

5. Virtual whiteboards: Virtual whiteboards are a collaborative tool that allows attendees to share ideas and notes in real-time. This is a great feature for brainstorming sessions.  

6. Breakout rooms: Breakout rooms make it possible for participants to split into smaller groups for discussions, brainstorming, or team-building activities.  

7. Polling and surveys: This feature is available in many platforms and allows organizers to get quick feedback from participants with surveys and polls.  

8. Integration with other tools: Many platforms integrates with other tools, like project management or productivity suites, allowing participants to share documents and information from other software.  

9. Translation capabilities: Conference software now provides real-time translation, making it possible for people with different languages to attend meetings.  

10. Mobile apps: Lastly, most virtual meeting software provides mobile apps that allow participants to attend meetings on their smartphones. 

Conference software has evolved the way businesses conduct meetings, facilitating file transfer and with a multitude of features, it is an essential tool for companies looking to expand their reach, productivity, and communication. With features like video and audio conferencing, screen sharing, and real-time translation, companies have moved from physical conference rooms to virtual rooms and can now connect with people from all over the world.  

Considerations of conference software 

In today's fast-paced business world, conference software is an essential tool for businesses of all sizes. It enables them to connect with clients, partners, and employees in real-time, regardless of their location. However, with so many options available in the market, choosing the right conference software can be a daunting task. In this article, we will discuss the factors that businesses should consider when purchasing conference software.  

1. Features: The first factor to consider is the features of the conference software. The software should include features such as video conferencing, screen sharing, recording, and virtual backgrounds. The more advanced the feature set, the better the user experience will be.  

2. Security: Security is another critical factor to consider when purchasing conference software. Ensure that the software has end-to-end encryption and multi-factor authentication to keep your data secure. Additionally, the software should comply with industry standards such as GDPR and CCPA.  

3. Ease of use: Conference software should be easy to use and navigate. Ensure that the software has an intuitive interface and requires minimal training. Features such as scheduling, joining meetings, and managing participants should be simple and straightforward.  

4. Compatibility: Compatibility is another important factor to consider when purchasing conference software. The software should work seamlessly with other systems you use, such as your email, calendar, and messaging systems. Integration with third-party apps such as Slack, Trello, and Asana should also be available.  

5. Mobility: With the rise of remote work, mobility is becoming increasingly important. The conference software should be accessible from any device, including desktop and mobile devices. Ensure that the software has dedicated mobile apps that provide a seamless experience.  

6. Customer Support: Finally, customer support is vital when purchasing conference software. Ensure that the software provider offers excellent customer service in case of technical issues or questions. Look for providers that offer support through multiple channels such as email, chat, and phone.  
  

Video conferencing software is a must-have tool for modern businesses. When purchasing software, consider the features, security, ease of use, compatibility, mobility, and customer support. By doing so, you can ensure that you select the right online meeting software that meets all your business needs.  

Software trends for video conferencing tool   

As video conferencing becomes a normal part of our daily lives, it's important to stay on top of emerging trends. Here are five video conferencing trends that will drive the technology's evolution in 2023 and beyond.  

1. Artificial intelligence and machine learning will play a bigger role in video conferencing. For example, virtual assistants could help schedule meetings and manage audio levels.  

2. Increased integration with other technologies. For instance, video conferencing could be paired with augmented or virtual reality to create more immersive experiences.  

3. A shift towards more customized software. Businesses will want video conferencing software tailored to their specific needs, instead of using one-size-fits-all solutions.  

4. Improved security measures. As more sensitive conversations take place over video conferencing, software providers will need to prioritize encryption and other security measures.  

5. The rise of mobile and hybrid workforces will lead to an increased demand for mobile-friendly video conferencing solutions.  

Conclusion 

Conference software has become such a vital tool in the way businesses conduct their day-to-day operations. Their functionalities enable virtual hosting of academic conferences and any virtual meeting that you can possibly think of. Video conferencing software has played a vital role in how we connect with stakeholders, making it easier for remote employees to stay abreast with the daily needs of remote or hybrid work models, thus making employee experience as a remote worker more convenient. Employee engagement has gone up because of the convenience that conferencing software offers. 80% of employees prefer to collaborate using video conferencing tools, compared to audio or messaging-based communications. Around 35% of employees say video made them feel more included in company culture and engaged at work.