7 Time Tracking Tools to Consider for Better Staff Management

Unless you are a business leader, HR leaders or a manager, tracking employees' work hours and presence probably isn’t one of your top priorities. It’s likely that you’re not focused on how employees are utilizing their time at the office.

However, you should manage your employees’ time and attendance, as it directly relates to their overall productivity. Rather than doing this manually, which can be time-consuming and tedious, implementing an automated tracking solution can be beneficial.

A time tracking app enables organizations to monitor employees’ total time spent at the office effectively. When you know how your workforce spends time performing their tasks, you can reduce any intricacies and make better decisions for your company. But choosing a digital tool can be difficult as there are various options available in the market.

In this article, we bring to you the top 7 time tracking tools which offer great features and abundant benefits as per your business needs.

1. Harvest

Harvest is an efficient app for businesses to manage their time tracking and expense management activities. It helps to track work hours, costs, and project progress. Employees get reminders to mark their punches, and they can access their attendance records easily. In addition, it allows employers to track over time, billable hours and costs.

Below are some key features of the app:

• Reporting features provide deep insights into the data, and customizable reports can be generated using various filters.
• It sets a timesheets workflow in which workers send daily timesheets to supervisors and managers. Plus, the administrator can set reminders for submitting and reviewing it.
• The app allows employees to claim expenses by uploading screenshots of receipts.

The pricing of the tool:

• Free plan
• The pro plan starts at $12/user/month

2. factoTime

factoTime is a time tracking application that helps businesses manage and track attendance of their office and field staff effortlessly. It lets employees mark their attendance directly from their devices, check clock-in and clock-out details, and regularize their attendance. The app allows employers to manage multiple shifts easily, define work hours and calculate salaries. In addition, they can also store employees’ travel advance details.

Remarkable features of the tool are stated below:

• Employees can mark their punch with a selfie and location tags or using a QR code
• Reporting capabilities let you stay on top of daily and monthly data
• You can restrict the employees’ devices to mark attendance, thus eliminating the chances of buddy punch

The pricing of the tool:

• Free plan
• The premium plan starts at $0.99/employee/month
• The Elite plan starts at $1.49/employee/month

3. ClockShark

ClockShark enhances companies’ time and attendance management tasks. It lets employees mark their clock in and out through their devices and access their punch records. Managers can track the work location of employees, so it’s best for remote workers and teams. Additionally, if any employees try to spoof the location, the app sends alerts to the admin.

Highlighted features of the app can be stated as follows:

• Employers can check the location of employees at any time, not just during the clock in and out. They can even set specific areas for marking punch through geofencing capabilities.
• Accurate timesheets and automated PTO calculations make the payroll process better.
• Employee scheduling gets easy as the tool allows managers to set or change employees’ shifts, and the employees get notified for the same.

The pricing of the tool:

• The basic plan costs $10 per month, and user charges are $3/user/month
• The standard plan costs $15 per month, and user charges are $6/user/month
• The pro plan costs $25 per month, and user charges are $8/user/month

4. TimeTrex

TimeTrex is a workforce management tool for businesses to manage their attendance and scheduling activities. It’s most suitable for employees working on the field or remote workers as it allows them to capture the location of any device. The app even gives employees an advantage as they can mark the punch in offline mode, and when their devices are connected to the internet, the data automatically syncs up.

Here are some key features of the tool:

• It allows businesses to enable selfie punch for employees to increase attendance accuracy.
• Multiple schedules can be set and managed with TimeTrex, and managers can also assign rotating shifts to the workforce.
• The integrated attendance and payroll functionalities let payroll executives calculate salaries according to the attendance data of employees. They can even decide the pay frequency from daily, weekly, bi-weekly, bi-monthly and monthly.

The pricing of the tool:

• Free plan
• The basic plan starts at $2.90/user/month

5. ubiAttendance

ubiAttendance streamlines the time tracking tasks of teams and remote workers so that the managers can devote their precious time to other essential things. It lets employees mark their punch through facial recognition or geofencing features. Managers can track the employees’ location in real-time, and they can manage various shifts at a time.

Valuable features offered by ubiAttendance are:

• Workers can easily add requests for leave or time-off through the desktop/mobile version, and managers can approve/reject them.
• The advanced attendance features let employees mark their punch with selfies or QR codes.
• It allows teams to mark punches in bulk, and the admin can edit the punch records.

The pricing of the tool:

• 15 days free trial
• The premium plan starts at $1/user/month

6. Open Time Clock

Open Time Clock is a time clock and attendance management tool for companies. It automates time and job tracking and helps managers in managing schedules. Employers can track employees’ attendance at any time, reduce time clock fraud and they can also track the number of hours an employee worked on a particular project/task. The app allows employees to request absences or missed hours compensation, and managers can easily approve or deny them.

The app offers various key features such as:

• It can generate 30+ types of reports in different formats so that data-driven decisions can be taken.
• You can restrict employees from registering the punch from other devices, WIFI ID, IP address, or location.
• It allows you to capture the employees’ photos through webcams whenever they mark punch from their device, thus increasing accuracy.

The pricing of the tool:

• Free plan
• Paid plan starts at $25/month with unlimited users

7. TimeLogger

TimeLogger simplifies the attendance management and payroll activities of businesses. It lets you manage the project workflows efficiently and enhance productivity. Employees can mark clock in and out directly through their devices, and offline punch marking is also available.

Some of the useful features are as follows:

• You can generate different types of reports to dive deep into the data and make data-driven decisions.
• The administrator can enable desktop monitoring capabilities in which screenshots will be taken at predetermined intervals to track user activities.
• Automated timesheets help managers to track the daily activities of employees, and dashboards provide real-time updates on projects and workflows.

The pricing of the tool:

• Free plan
• $5/month for up to 3 users
• $15/month for up to 5 users
• $25/month for up to 7 users

Final thoughts

The tools you should select for your business depend on your budget, requirements, employee count and region, among many other factors. The tools mentioned above are useful for different types of businesses and their work patterns; therefore, you should surely consider all of them before automating the attendance management process of your organization.